Meeting Management – faster decisions, fully paperless processes

Organising, conducting and closing meetings in a structured way is essential to ensure agile decisions and transparent processes.

Filedoc’s Meeting Management module completely transforms how organisations prepare, conduct and record their meetings, eliminating paper, reducing manual tasks and ensuring full traceability of all resolutions.
With a simple and fully integrated experience, the solution manages every stage of a meeting’s lifecycle — from preparation to the signing of the minutes — ensuring accuracy, efficiency and full compliance.

Rigorous planning. More productive meetings.

Preparation is no longer a time-consuming process. Filedoc allows you to define the type of meeting, structure topics and agenda points, propose new items and automatically generate the agenda. All information is immediately shared with participants, ensuring everyone comes prepared.

Efficient and transparent execution

During the meeting, everything is recorded directly in the system: topics discussed, resolutions taken and voting results. The native integration with Microsoft Teams allows automatic meeting creation, email invitations and digital voting — ideal for distributed teams or hybrid work environments.

Instant closing and automatic minutes

At the end, Filedoc automatically generates the minutes, consolidating resolutions, decisions and votes (when applicable).
Digital signatures ensure authenticity and legal validity, eliminating paper and significantly reducing the time needed for formalisation.

A 100% digital, secure and auditable process

The solution ensures the integrity of all information, allowing past meetings to be consulted, shared and archived securely. All resolutions are automatically communicated to the relevant parties, ensuring transparency and operational continuity.