Sign documents electronically and track every process
When a process depends on printing, scanning and exchanging documents by email, it becomes slow and difficult to track. Filedoc Sign brings the entire signing cycle together in a single digital process.
Filedoc Sign is an electronic signature solution that allows you to prepare, send, sign and track documents through a secure, digital and traceable process. Contracts, proposals, authorisations and other documents can be signed remotely on a computer, tablet or mobile phone, with no application installation required.
The organisation defines who is involved, the order in which they take action, how each person authenticates their identity and what happens after signing. The process status remains visible, and every action is recorded.
A solution designed for the entire signing process
Filedoc Sign allows you to manage a document before, during and after signing. Each stage can be configured according to the participants involved, the required authentication level and the organisation’s rules.
How a process works in Filedoc Sign
- Prepare the document and the fields that need to be completed or signed.
- Define the participants, their respective roles and the order in which they take action.
- Choose the authentication methods and send the signature request.
- Track the status, send reminders and manage exceptions or delegations.
- Once the process is complete, view the document and its audit trail, then route it to the archive or the next workflow stage.
Configure simple processes or more complex signing workflows
Filedoc Sign allows you to:
- Configure sequential, parallel or combined flows and adapt each request to the process rules.
- Route documents to one or more signatories, sequentially, in parallel or in batches.
- Use reusable templates, form fields, read acknowledgements and attachments.
- Configure notifications, reminders, alerts and delegation rules.
- Define participant groups, roles and order of action.
- Use a dashboard to track statuses and outstanding tasks.
- Maintain an audit trail containing information about events, authentication, date and time, and the signature method used.
Choose the appropriate signature level for each document
The eIDAS Regulation distinguishes between three levels of electronic signature. The choice should take into account the type of document, the level of risk, the need to identify the signatory and the applicable legal requirements.
Legal notice: an electronic signature cannot be rejected as evidence solely because it is in electronic form or is not qualified. However, the applicable requirements and legal effects depend on the document, the jurisdiction and the specific process. The organisation should seek appropriate validation in cases subject to specific legal requirements.
Adapt authentication to the level of process risk
Different documents may require different levels of identity verification. Filedoc Sign allows authentication methods to be configured and, for more demanding processes, additional identification mechanisms to be used.
Connect electronic signatures to your organisation’s workflows and systems
Filedoc workflows can obtain prior approvals, apply rules, route documents for signature and continue the process once signing is complete.
Keep every signature secure and traceable
Filedoc Sign combines authentication, document integrity and event logging mechanisms to give the organisation greater control over the signing process.
Detailed event logs can include notifications, authentication details, date and time, IP address and the signature method used, where applicable.
Document integrity is protected through digital signatures, electronic time stamps and audit evidence.
Support for simple, advanced and qualified electronic signatures, as well as processes aligned with the GDPR and eIDAS, depending on the configuration adopted.
Choose Filedoc Sign if you need control over more than the act of signing
You send documents to multiple participants and need to track their status and outstanding tasks.
You want to reduce printing, scanning and the exchange of different document versions by email.
You need to adapt authentication to the level of risk and retain evidence of the actions performed.
You want to connect in-person or remote processes to approvals, document management and business systems.
Prepare a signing process tailored to your organisation
The right configuration depends on the documents, participants, signature level, integrations and security requirements. Show us a real process. We will help you define the most appropriate workflow, authentication methods and integrations.
Frequently asked questions about Filedoc Sign
It is an electronic signature solution that allows you to prepare, send, sign and track documents through a digital process. It includes participant configuration, authentication methods, notifications, status tracking and an audit trail.
No. The recipient can view and sign the document through a web browser on a computer, tablet or mobile phone.
It can support simple, advanced and qualified electronic signatures, depending on the configuration and services contracted. These levels differ in their identification, control and security requirements. In the European Union, a qualified electronic signature has the same legal effect as a handwritten signature.
Yes. Participants can sign sequentially, in parallel or as part of a combined workflow. The dashboard allows users to check statuses and manage notifications, reminders and exceptions.
Yes. Integration with Filedoc allows you to initiate processes, check their status, embed electronic signature capabilities in other applications, and route the completed document and its supporting evidence to the archive and the next workflow stage.
The solution supports different signature levels and mechanisms associated with the eIDAS framework. Legal suitability should be assessed according to the document, the signature method, the jurisdiction and the specific configuration.