Access Management
Access to any type of document such as financial documents, contracts, commercial documents, HR documents or confidential information is fully controlled through a robust, flexible access system.
Filedoc controls who, when and how your data and documents are accessed, so that you can collect, process and store them without any fear of misuse or loss, allowing you to safeguard the confidentiality, integrity and availability of your company information.
You can set one or more document types as confidential. The system will ignore the permissions set by default and ensure that a given document can only be viewed by its sender and recipient.
Thanks to recording and analysing in detail all and every action performed on filed information, we always have control over all versions and changes made to documents, ensuring complete traceability of all information.
Documents can be stored with AES encryption for maximum information protection.
All data traffic is carried out through HTTPS with TLS encryption, and access from outside the organization is protected by VPN.
Frequently asked questions about access and authentication
Answers to common questions about permissions, user profiles, departments, Active Directory and centralized authentication in Filedoc.
Yes. Filedoc can integrate with Active Directory and support centralized authentication scenarios, including single sign-on when configured in the client environment. This aligns access to Filedoc with the organization’s user management, simplifying administration, onboarding and offboarding, and authentication policies. The integration should be defined according to the existing infrastructure, security requirements, and application permissions. Even with centralized authentication, document access continues to depend on Filedoc rules.
Yes. Filedoc allows detailed permissions to be defined by user, profile, group, department, role, document type, or process. These permissions control who can view, edit, export, circulate, sign, remove, or administer information. Confidential documents can also be handled with stricter rules. The goal is to ensure that each person only accesses what they need for their role. Relevant actions can be recorded, supporting audit, security, and compliance with internal policies.
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