Secure Document Archive

Digitisation and protected digital archiving eliminate dependence on paper and all associated risks and costs.
No more piles of documents on desks, misplaced files, unnecessary printing or physical storage requirements.
Information becomes accessible, searchable and protected at all times.

With a single, centralised and properly catalogued repository, all relevant information is immediately available for internal or external audits.
Fast searches, consistent metadata and complete history facilitate compliance, reduce preparation time and streamline evidence presentation.

When documents are stored securely, with uniform criteria and consistent processes, it becomes easier to ensure compliance with internal policies, industry standards and national or international legal requirements.
Where applicable — such as for fiscal archiving — certification and digital integrity guarantee full legal validity.

Natural disasters, infrastructure failures or cyberattacks can severely impact organisations that rely on physical archives or fragmented systems.
A secure digital archive is the foundation of a robust disaster recovery plan, drastically reducing risk and enabling rapid operational recovery while keeping information safe.

Filedoc is designed to be a reliable and scalable repository, capable of archiving all types of content — scanned documents, PDFs, emails, Microsoft Office files, images and other compatible formats.
Communication takes place through HTTPS, and documents may be encrypted to ensure full confidentiality.

Detailed access, profile and permission management ensures users only see the information they are authorised to access.

Filedoc uses Microsoft Azure datacentres in the EU and the US, in shared or dedicated infrastructures.
Geographical replication and redundancy can be configured to guarantee that information is never lost and that recovery is fast and effective in case of disaster.

Every action is recorded:

• document creation,
• new versions,
• annotations,
• field changes,
• approvals and rejections,
• workflow steps.

This searchable history ensures full traceability and comprehensive auditing throughout the entire document lifecycle.

Filedoc fully complies with the GDPR, ensuring the protection of personal data, strict access controls, retention policies and anonymisation mechanisms when needed.
Confidentiality, integrity and privacy are guaranteed at all stages.